Project Management Process Activities – PMBOK® Guide 6th Edition

What Are Project Management Process Activities?

Before we dive-in to look at the Process Activities and its benefits, let us consider the relationship between Project Life-Cycle and Project Management Processes. Project Life Cycle is what you need to do to complete the project or phase. Project Management Process is what you do to actually mange the project.

Each process has multiple INPUTS that results into multiple OUTPUTS. These processes are logically linked based on the OUTPUTS they produce. In fact there is a sequential process for managing a project. It includes the following five process groups where its efforts are engaged in a following sequence:

INITIATINGDuring this series process activities business case and benefits management plan is created to justify cost and time investments in the project. At this point the sponsor/s of the project are committed who are willing to financially support the project. Then, Project Manager is announced who will manage and coordinate all of the project activities. The project is then formally authorized for launch during the Initiating process.

PLANNING: During this process end-to-end project planning activities are performed. The plan will include the scope of the project, objectives and related course of actions. In addition it includes detailed plans about Cost Management, Schedule Management, Quality Management, Resource Management, etc..etc…

EXECUTING: During this process the actual work is completed as per procedures and processes described in the Project Management Plan and made ready to deliver the product or service to the customer. The final deliverables must meet the originally agreed upon project requirements. Hence a step-by-step checklist is important to keep at this stage.

MONITORING & CONTROLLING: This process group has a 360 degrees view and interacts with all process groups. The core functions of this process group is to ensure that the project progressing as originally planned. If there are any deviations from the planned targets or metrics, corresponding corrective and preventive actions should be taken immediately by creating the required change requests.

CLOSING: This is the final stage of process group to follow in sequence. During this process group, all of the project activities are finalized including all of the paperwork that needs to be completed and make ready for final sign-offs from the sponsors of the project. In addition to that Lessons Learned document is also finalized, best written by the stakeholders and later archived.

Feel free to download the Project Management Process Activities list. Based on briefly mentioned details of the five process groups, fill out the column with the name of process group corresponding to to the specific project activity.

Web View: Project Management Process Activities

Download: Project Management Process Activities: PDF or Excel

You can then compare your findings with a completed sheet by clicking on the link below.

Web View:  Project Management Process Activities – Compare your results

PMBOK® GUIDE – Sixth Edition Process Map

Project Management

Click the diagram for a larger view

The diagram is also available for Download in PDF Format:
PMBOK Guide 6th Edition Processes – Process Map.pdf

Project Management practices are continually evolving in today’s dynamic environment. The Project Management Institute (PMI) has been able to keep up with the pace of these changes and has been flexible to adopt emerging Agile practices. While keeping up with the trend, there has been a few amendments in PMBOK Guide – Sixth Edition. Here are the core changes that PMP aspirants should know as they transition from previous version of PMBOK Guide 5th Edition to the most current one.

The latest Guide to Project Management Knowledge (a.k.a. PMBOK Guide) Sixth (6th) Edition published by Project Management Institute, provides details about key concepts, emerging trends based on today’s dynamic environment, considerations for tailoring the project management processes, and information on how tools and techniques can be applied to various kinds of projects.

In this post, I have summarized some of the core changes made from the previous PMBOK Guide 5th Edition. This also means that as of March 2018, the PMI will test Project Management candidates based on the latest publication of the PMBOK Guide 6th Edition.

The PMBOK Guide should be used as a Reference Guide. The 6th edition of this guide is divided into 3 Parts


This part of the PMBOK® Guide focuses on the ANSI standard of the Project Management. In the previous version some of these topics were covered in Chapter 3.Here you will start appreciating how projects are integrated with various processes and knowledge areas. It is not like you read about each process from one knowledge area to another in a sequential manner. The Process Diagram shown above is based on Part 2 of the PMBOK® Guide. It exhibits a typical view of how each of the processes are interrelated within its respective knowledge area coupled with integrated approach across each of the process groups.

The intent of this illustrated process view is how you can best make use of the PMBOK Guide as a Reference Book as opposed to sequential study from one chapter to other. With the knowledge of a holistic view of interdependence across all processes prepares Project Manager with the skills and tools to manage the project most effectively.


In multi-part series of this post we will start considering each group of integrated processes and how can they be best applied by the Project Manager/s depending on the type of project.

How effectively and efficiently we deliver our services?

To effectively and efficiently deliver services to the end-customer has always been one of the key challenges for Service Management. Making it that much more complex when interactions with different  departments is required. Each business-unit or department within an organization thrives for internal or external optimum service levels.

Continue reading How effectively and efficiently we deliver our services?